A deposit records money coming into one of your accounts. From the register, click New → Deposit.
Entering the deposit
- Choose the account the money went into
- Set the date
- Add a description (e.g. “Membership drive”)
- Under Splits, pick a category and amount. Click Add split to spread one deposit across several categories
- Optionally attach a file
- Click Create Deposit
The Deposit total at the bottom adds up your splits as you go.
Money back against an expense category
Sometimes a deposit isn’t income. A vendor refunds you, a bill pay gets canceled, or a check comes back. Pick the expense category the money originally went out of and enter the amount as a normal positive number. That reduces what the category has spent and puts the money back in the account.
If the money is a full return of a payment you recorded in Volo Cash, use Create refund on that expense instead. It links the two together so the register shows the whole story.
Netting out a fee
Some deposits arrive smaller than the amount you earned, because a processor kept a fee. Record the gross under its income category, then add a second split for the fee category with a negative amount. The Deposit total then shows the net that actually hit the bank, while each category records its real share.
For example, a $1,915 auction night with a $49.16 processing fee: enter 1915 against Auction Income and -49.16 against Credit Card Fees, for a total of $1,865.84.
Tips
- A minus sign means “subtract from this deposit.” Amounts add by default, whichever category you pick.
- The category list follows the deposit date. It only shows categories for that date’s fiscal year. Change the date and the list refreshes. This helps when you’re back-dating a deposit into last year or just added a new category.
- Each deposit is one line in the register, no matter how many categories it’s split across. Open it to see the splits broken out.