The Treasurer’s Report lists the beginning and ending balances in a period for every account along with every transaction that contributed to those changes. You can find it from the Treasurer’s Report tab at the top of the Reports page.
Choosing the period
The card at the top of the page sets the date range.
- Last month covers the previous calendar month.
- This fiscal year covers your fiscal year to date.
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Extra buttons labeled with a date range (e.g.
5/1/26 → 5/31/26) appear once you’ve downloaded a PDF, at the same spacing in the next period. - From and To with the Show button set any range you like.
The ‹ and › arrows beside the date summary move a whole period at a time. A range covering one calendar month steps a month, a quarter steps to the next quarter, and so on.
Note: The report will default to the last period you downloaded a PDF for, or last month if you’ve never downloaded one.
The reference number
The # column can be configured to represent two different kinds of reference numbers:
- Disbursement # is the sequential number Volo Cash assigns to each outflow, so a report can be referenced easily.
- Check / txn # is the check number or payment reference you recorded.
Reading an account section
Every active cash account gets its own section, in name order. An account with no activity still appears, at zero.
The rows run in this order:
| Row | What it is |
|---|---|
| Balance On Hand (start date) | The book balance the day the period opened |
| Deposits / Total Deposits | Money in |
| Income Not Belonging To The Association | The pass-through share of that money in |
| Disbursements / Total Disbursements | Money out |
| Expenses Not Belonging To The Association | The pass-through share of that money out |
| Balance On Hand (end date) | The book balance the day the period closed |
Pass-through funds
The two “Not Belonging” subsections list money you’re only holding for someone else, e.g. a scholarship fund or a collection you’re passing on. They are a subset, not a separate total: the full amount stays in Deposits or Disbursements above, and only the pass-through portion is repeated below. A single transaction can be partly pass-through.
The transaction table
Each subsection lists its transactions with four columns:
- Date / Type. The type is one of DEPOSIT, CHECK, OPENING BALANCE, VOID, TRANSFER (a journal entry moving money between two of your accounts), or JOURNAL.
- #, whichever reference you picked above.
- Description: the payee and memo. Click anywhere on the row to open the request or ledger entry behind it. The grey line underneath names the budget categories charged.
- Amount, shown positive under its own heading.