The Treasurer’s Report lists the beginning and ending balances in a period for every account along with every transaction that contributed to those changes. You can find it from the Treasurer’s Report tab at the top of the Reports page.
Choosing the period
The card at the top of the page sets the date range.
- Last month covers the previous calendar month.
- This fiscal year covers your fiscal year to date.
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Extra buttons labeled with a date range (e.g.
5/1/26 → 5/31/26) appear once you’ve downloaded a PDF, at the same spacing in the next period. - From and To with the Show button set any range you like.
The ‹ and › arrows beside the date summary move a whole period at a time. A range covering one calendar month steps a month, a quarter steps to the next quarter, and so on.
Note: The report will default to the last period you downloaded a PDF for, or last month if you’ve never downloaded one.
PTAs commonly run two of these: one covering association meeting to association meeting, and one covering board meeting to board meeting. Set From and To to your own meeting dates, ending the day before the meeting so the numbers are as current as possible.
The extra preset buttons are picked by the shape of the range rather than by which of those two series it belongs to, so if both of your series use irregular meeting dates you will see one button covering both. Setting the dates by hand always works.
The reference number
The # column can be configured to represent two different kinds of reference numbers:
- Disbursement # is the sequential number Volo Cash assigns to each outflow, so a report can be referenced easily.
- Check / txn # is the check number or payment reference you recorded.
Reading an account section
Every active cash account gets its own section, in name order. An account with no activity still appears, at zero.
The rows run in this order:
| Row | What it is |
|---|---|
| Balance On Hand (start date) | The book balance the day the period opened |
| Deposits / Total Deposits | Money in |
| Income Not Belonging To The Association | The pass-through share of that money in |
| Disbursements / Total Disbursements | Money out |
| Expenses Not Belonging To The Association | The pass-through share of that money out |
| Balance On Hand (end date) | The book balance the day the period closed |
Pass-through funds
The two “Not Belonging” subsections list money you’re only holding for someone else, e.g. a scholarship fund or a collection you’re passing on. They are a subset, not a separate total: the full amount stays in Deposits or Disbursements above, and only the pass-through portion is repeated below. A single transaction can be partly pass-through.
The transaction table
Each subsection lists its transactions with four columns:
- Date / Type. The type is one of DEPOSIT, PAYMENT, OPENING BALANCE, VOID, TRANSFER (a journal entry moving money between two of your accounts), or JOURNAL.
- #, whichever reference you picked above.
- Description: the payee and memo. Click anywhere on the row to open the request or ledger entry behind it. The grey line underneath names the budget categories charged, and adds Check #3002 when Volo printed the check or you recorded a plain 3 to 5 digit check number.
- Amount, shown positive under its own heading.
The All Accounts summary
Every financial account counts toward Balance On Hand, not only the cash ones. Moving money into an asset account is then a transfer between your own accounts rather than money leaving the PTA, which is what it looks like if the far side is invisible.
A closed account still appears on a report covering a period it was open for, so your history doesn’t change when you archive it. Once a period has no activity and no balance on it, it drops out.
Below the per-account sections, All Accounts rolls every cash account into one column: the balance you opened with, total deposits, total disbursements, the net change, and the balance you closed with.
Transfers between your own accounts land on both sides of this block, because each one is a real deposit in one account and a real disbursement in another. When there are any, an “of which” line under each total names how much of it was money genuinely entering or leaving the PTA. Those two figures differ, which is the point: the transfer amount itself is the same under both totals and tells you nothing the other line doesn’t.
Those lines carry their amount in the label, so only figures that add up sit in the amount column. An underline marks a total: a single one under Net Change, a double one under the balance the block adds up to.